OutDo
- Who it serves
- The whole company
- The data
- Consolidated, alive
- Changing something
- Minutes, with control
- Who owns the structure
- Your company
The management system that evolves with your company.
Centralize operations, data and teams in one system, that change with your business: without endless IT projects and scattered tools.
The problem
Your company evolves. Traditional software falls behind.
Rigid software
Every change requires consultants, development and months of waiting.
Fragmented tools
Each team finds a solution, but the data stops being connected.
Processes outside the system
Excel and WhatsApp become the way to work around what the software can't keep up with.
The choice, side by side
Your business shouldn't have to adapt to the software.
Rigid / custom ERP
- Who it serves
- The process from 5 years ago
- The data
- One database, outdated
- Changing something
- An IT project, months
- Who owns the structure
- The vendor
User-first tools
- Who it serves
- Each team on its own
- The data
- Scattered, disconnected
- Changing something
- Everyone changes their own
- Who owns the structure
- Nobody
The solution
A system that never stays closed.
01
Create however you want
Start from scratch, use a template or build on an existing structure.
02
Adapt when you need to
Change data, screens, rules, permissions and processes without rebuilding the system.
03
Evolve with control
The team gains freedom without losing security, consistency or a single source of truth.
AI-assisted
AI that helps you build, never decides for you.
Describe what you need and OutDo suggests tables, views and workflows. Your team reviews, adjusts and approves.
How it works
Start however you want. Adapt everything to your business.
Template, from scratch or AI: then adapt as the business grows.
Start · 01 / 03 · Choose & adapt
Template, from scratch or AI: three paths to the same system.
Start with a template
CRM, projects, production or HR: pick, open and adapt in minutes.
Data model Equipment
Name text
Location select
Brand text
Maintenance
Equipment relation
Date date
Technician relation
Status status
Technicians
Name text
Team select
TableCalendarBoard
Build from scratch
Tables, fields, relations and views: your model, no imposed schema.
Assistant
What do you need?
I need to track equipment maintenance with work orders and a shop-floor view.
AI proposal
Equipment
Work orders
Kanban
Kiosk
Review and apply
Start with AI
Describe the process. AI proposes; your team reviews and approves.
Adapt · 01 / 03 · Adapt the structure
Everything can evolve without rebuilding the system.
Adapt the structure
New fields and relations on the live system, no exports or scripts.
Adapt experience & control
Change the view, set approvals and who sees what: no IT needed.
Automations Rule · Order completed → Notify owner Active
- Trigger Order completed
- Condition Stage = QA
- Action Notify owner
- Action Update status
Orders completed · today 12 +3 vs. yesterday
Last run 09:40 · OP-2834 · 12 runs today · 0 failures
Adapt the process
A rule runs, a KPI appears: still one system.
Evolve · 01 / 03 · The team works
Configure once. Work across the company.
The team works
Sales, production and support on live data, in the right view for each role.
Task completed · Runs - 09:12 OP-2839 Write recordNotifyEmail 3 steps 0.4 s Success
- 09:40 OP-2834 Write recordNotifyEmail 3 steps 0.6 s Success
- Write recordStatus → Completed
- NotifyNotice to Ana Ferreira
- EmailEmail to cliente@alfametal.pt
- 10:05 OP-2841 Write recordNotifyEmail 3 steps 0.5 s Success
- 11:31 OP-2830 Write recordNotifyEmail 3 steps 0.9 s Success
- 14:02 OP-2843 Write recordNotifyEmail 3 steps 0.7 s Success
- 16:48 OP-2836 Write recordNotifyEmail 3 steps 0.8 s Success
Workflows run
Approvals, notifications and tasks: automatic on the same data.
Clients ProductionSalesPurchasing
Alfa Metal, Lda
- Tax no.
- 501 234 567
- Address
- Zona Industrial, Lote 12 · Braga
- Terms
- 30 days
- Orders in progress3
- Open proposals2
- Purchases to pay€1,240
Latest updates
- OP-2839 completed09:40
- Proposal PR-118 sent10:12
- Invoice FT 26/3390 checked11:05
The whole company shares the same data
From shop floor to invoicing: one truth, always up to date.
Features
One system. Every way to work.
From data structure to daily operations, OutDo brings everything together on the same foundation: with control and freedom to evolve.
01 / 07 · Structure
Create
It adapts to fit you.
Features, fields and modules snap together like blocks, start from an industry template or from zero. Client, project and invoice share the same data.
Views
The same data. Every way to see it.
Kanban, tables, calendars, dashboards, forms, POS, each team picks the view, the data stays one.
Cards with images: a product catalogue with photos, straight from the same table.
Modules
Pre-built. Ready to use, ready to change.
ERP, CRM, HR, inventory, sales, projects, production, POS, use them as they are, or as starting points to customize down to the detail.
Modules ERP Invoicing and accounting Add
CRM Pipeline and proposals Installed
HR Leave and team Add
Inventory Stock and minimums Add
Sales Orders and customers Add
Projects Tasks and timeline Installed
Production Orders and stages Installed
POS Till and shop Add
Automations
Automate the repetitive work.
Reactive and scheduled workflows: they create tasks, move states, notify people and talk to other systems.
Ready-made templates: start from one and adjust it to your process.
Portals & forms
Open the system to clients and suppliers.
A portal for each client: their proposals, orders and documents, and only theirs, without joining your team. Public forms on your website create records directly, from a quote request to a supplier sign-up.
AMAlfa Metal
Quote request
Tell us what you need and we'll reply within one working day.
Name Joana Reis
Company Loja Sul
Email joana@lojasul.example
Phone 9xx xxx xxx
What you need Steel frame for the shop window, 6 m wide, fitting included.
I agree that Alfa Metal may keep this data to answer my request.
Send Made with OutDo AM Alfa Metal RVRio Verde Sign out
Your portals Client area Rio Verde
Proposals
Search 5 records
No. Title Status Total Valid until
PR-118 Window frames, block BPR-118 Sent €18,420.00 30/11/2026 View
PR-117 Stainless railings, floor 2PR-117 Under review €7,960.00 21/11/2026 View
PR-112 Sliding gate, warehousePR-112 Accepted €12,300.00 04/11/2026 View
PR-109 Outdoor steel staircasePR-109 Accepted €9,875.00 28/10/2026 View
PR-104 Entrance canopyPR-104 Expired €3,240.00 15/10/2026 View
Teams & control
Freedom for each team. One source of truth for the company.
Role-based permissions, workspaces, audit history, portals and kiosk terminals: each person sees only what they need, management sees the whole.
Everywhere
Configure once. Runs everywhere: even offline.
One backend, every screen: desktop, mobile, web and kiosk terminals, synced in real time. Shop floor and warehouse keep working without a network.
Devices DesktopWindows · macOS · Linux
MobileiOS · Android
Webany browser
Quiosquetouch terminals · shop floor
Offline on the shop floorsyncs when back online
And also
IA
Describe the process. OutDo proposes the structure.
AI uses your system's structure to suggest modules, views and reports. It answers questions about your data in chat and turns PDFs into records. You review, adjust and decide what goes in.
Build by description Chat with your data Generate reports PDFs become records API & MCP
Reports
Reports ready in minutes.
Drag the sections, or describe what you need: AI creates the structure, the charts and the totals. Export to PDF or schedule the send.
Chat
The conversation, right next to the work.
Talk to the team where the data is: threads on each record, mentions that ping the right person, files and decisions that stay in place.
Production orders OP-2839 · Stainless railings, floor 2 Production orders
- RC
The floor 2 measurements just came in from the client.
PDFmedidas-piso-2.pdf240 KB - AF
Thanks. @Marta Lopes can you confirm the 3 mm sheet is in stock by Thursday?
- ML
Confirmed: 12 sheets in the warehouse, already reserved for this order.
- AF
Perfect. Cutting goes ahead tomorrow morning.
Write a comment…
Time
Time, down to the minute.
Stopwatches and timesheets: log time by task, person or project, and see what's billable without adding anything up by hand.
Workload
See overload before you take on more work.
Hours per person, per week: what each person already has against their capacity, with anyone over the limit flagged. Rebalance before you promise a deadline.
Documents
Documents that read themselves.
Upload an invoice or drop a PDF: AI reads it, pulls out supplier, tax number, totals and lines, and turns it into a record ready to use.
Migration
Bring your data as it is.
Coming from Monday, Fibery, Notion, Primavera or SAP? Migrate everything you need without losing history.
Import Export from the old systemMonday · Notion · Fibery
Import Excel or CSVclientes.xlsx · 1 240 linhas
Map columns to fieldsname · tax no. · segment
Migrate from a legacy ERPPHC · Primavera · SAP
API
Open by API. It's also your CMS.
A REST API over your data: connect apps and automations, or serve content to your website as a headless CMS. You manage it in OutDo, with webhooks and permissions, and your site just reads it.
API REST Headless CMS Webhooks Scoped tokens
API · v1 GET /v1/artigos?estado=publicado
200 OK · application/json
[
{ "titulo": "Lançámos o OutDo", "slug": "lancamos-o-outdo" },
{ "titulo": "Configurar stock", "slug": "configurar-stock" }
] POST webhook ao publicar → your site rebuilds
And much more
And underneath, the platform that holds it all together.
Dashboards & BI
Live KPIs and charts, pulling data from every module in real time.
Reusable templates
Ready-made templates by sector, plus reusable permission and integration templates.
Multi-company & workspaces
Each workspace fully isolated: its own modules, data and permissions.
Permissions & audit
Access by module, area and field, plus an audit log of everything that happens.
Client portals
Portals where clients and partners see and submit only what concerns them.
Real-time sync
Every change appears on every device at the same second, online or offline.
API & webhooks
REST API and webhooks to connect OutDo to any other system.
MCP server
Give external AI tools secure, governed access to your data via MCP.
Search & filters
Find any record: global search, saved filters and groupings.
Internal wiki
Procedures and team knowledge in pages with folders, search and a table of contents, next to the data.
Barcodes & QR codes
A QR, EAN-13 or Code 128 field on any table; scan it with the phone camera to open the right record.
Export
Any record view goes out as CSV, Excel or PDF, from the same menu in every view.
Everything that's inside
Components
TextLong textNumber · units & currencyDate & timeSelectLinked select (relations)Linked view (lines in a record)CheckboxChecklistCounterTimerFileDocumentFormulaUserAuto IDWorkflow buttonAuto-matchKPI widgets
Visualizations
Table · filters, grouping, ExcelKanbanListCardsGalleryFormMaster-detail recordCalendarTimesheetGantt & timelineDashboardPivotMapDocuments with AIChatKiosk/POS · PIN & shiftsSide-by-sidePDF reports
Automations
Visual builderManual, reactive or scheduledCreate & update recordsSend emailsSync data between areasHTTP callsChained variablesRuns on the server, app closedExecution audit
Platform
Offline-firstNative apps · macOS, Windows, Linux, iOS, Android, webDesktop, mobile, web & kioskOne configuration, every deviceReal timeMulti-companyMulti-espaço de trabalhoClient portalsReusable templatesPermissions per module, area & fieldRoles: admin, developer, user, kioskSSO · BYOKAudit log
Integrations
API RESTWebhooksZapier · Make · n8nExcel import & exportHTTP in workflowsAI Struct · PDFs become recordsEmail with your domainLegacy ERP migration (incl. PT)MCP server
IA
Create modules from a descriptionChat: ask your data questionsAI-generated reportsBulk fill & classificationDocuments: PDFs become recordsMCP: connect external AI to your dataYou review, adjust and decidePrivate model option
Use cases
One system for every area of the company.
Production
Work orders, stages and quality in one flow: from the shop-floor tablet to the management dashboard.
Stock & purchasing
Inventory, minimums and purchase orders linked to operations, without parallel spreadsheets.
CRM & sales
Pipeline, quotes and invoicing on the same clients: without copying data between tools.
Projects
Tasks, hours and deliverables with rules and permissions the whole company shares.
Human resources
Leave, onboarding and documentation with role-based access.
Management & dashboards
Real-time indicators pulling data from every module in one place.
Can't find your case? You can use AI to build one tailored to you.
What changes
Live in days. Simple changes in seconds. A whole company, one system.
2 to 8 days
to get a first process live
A first process can be configured and start running in a few days, depending on scope and available data.
seconds
for simple changes
Fields, views and simple rules can go live without starting a new IT project.
∞ → 1
many tools → one system
Each team had its own tool and the company had five versions of the truth. In OutDo, modules that are separate products live in one system, on the same data, from the shop floor to invoicing.
Before
- ERP, spreadsheets, CRM and WhatsApp in parallel
- Weeks to change a field or a process
- Each team with its own version of the truth
With OutDo
- One system from shop floor to invoicing
- Simple changes in production in seconds
- Same data, different views per role
Pricing
Start simply. Grow at your own pace.
Prices per organisation, with editors included. Choose the plan that fits your business.
Two months free on annual billing, including add-ons.
14-day trial with Pro features and 300 AI credits, no card required. Starts automatically when you create your company.
How much will you pay?
Each person counts as an editor.
Choose people, workspaces and what you need. The plans below adjust.
FreeRecommended
€0
Per organisation · excluding VAT
- 1 editor
- 1 workspace with the modules you choose
- No automations or AI
BasicRecommended
€12/month €120/year
Per organisation · excluding VAT
- 1 editor included
- 1 workspace
- 2 kiosk terminals
- 1,000 AI credits
- Build from scratch and manual workflows
- AI chat
ProRecommended
€79/month €790/year
Per organisation · excluding VAT
- 3 editors included
- 5 workspaces
- 5 kiosk terminals
- 3,000 AI credits
- Automations and API
- Advanced views and fields
ScaleRecommended
€499/month €4,990/year
Per organisation · excluding VAT
- 15 editors included
- 15 workspaces
- Unlimited kiosks
- 5,000 AI credits
- Portal and external accounts
- White-label and fine-grained permissions
EnterpriseRecommended
Custom
Per organisation · excluding VAT
- Custom editor allowance
- Unlimited workspaces and kiosks
- Portal and external accounts
- 5,000 AI credits / your own key
- White-label and fine-grained permissions
- SSO · BYOK · SLA
Compare plansHide comparison
| Included | Free | Basic | Pro | Scale | Enterprise |
|---|---|---|---|---|---|
| Price per organisation, excluding VAT | €0 | €12/month €120/year | €79/month €790/year | €499/month €4,990/year | Custom |
| Editors included | 1 | 1 | 3 | 15 | Custom |
| Workspaces | 1 | 1 | 5 | 15 | Unlimited |
| Kiosk terminals | 0 | 2 | 5 | Unlimited | Unlimited |
| AI credits | 0 | 1,000 | 3,000 | 5,000 | 5,000 / your own key |
| Records per workspace | 2,000 | 25,000 | 100,000 | 250,000 | Unlimited |
| Storage | 5 GB | 20 GB | 50 GB | 100 GB | Custom |
| Build from scratch | Not included | Included | Included | Included | Included |
| Manual workflows | Not included | Included | Included | Included | Included |
| Automations | Not included | Not included | Included | Included | Included |
| AI chat | Not included | Included | Included | Included | Included |
| AI: build, documents and reports | Not included | Not included | Included | Included | Included |
| Advanced views and fields | Not included | Not included | Included | Included | Included |
| API, webhooks and MCP | Not included | Not included | Included | Included | Included |
| External portal | Not included | Not included | Not included | Included | Included |
| External accounts, with the portal | Not included | Not included | Not included | Included | Included |
| Fine-grained permissions | Not included | Not included | Not included | Included | Included |
| White-label and custom domain | Not included | Not included | Not included | Included | Included |
| Create reusable templates | Not included | Not included | Not included | Included | Included |
| SSO | Not included | Not included | Not included | Not included | Included |
| BYOK | Not included | Not included | Not included | Not included | Included |
| SLA | Not included | Not included | Not included | Not included | Included |
| Support | Community | Priority | Priority | Dedicated |
Optional add-ons
More people. More room.
Added only when you choose. Free and Enterprise have no purchasable add-ons.
Basic
+1 editor
€12/month €120/yearUp to 3 editors in total
Pro
Pack of 3 editors
€29/month €290/yearUp to 4 packs · 15 editors in total
Pro
+1 workspace
€25/month €250/yearNo limit on extra workspaces
Scale
Pack of 3 editors
€99/month €990/yearNo limit on packs
Scale
+1 workspace
€25/month €250/yearNo limit on extra workspaces
Every organisation member counts as an editor; there is no free viewer category. Kiosk users do not count as editors, within the plan’s terminal allowance. External accounts are tied to the external portal, included in Scale and Enterprise.
On Basic, each extra editor costs €12/month, up to three editors in total. Pro includes 3 editors: you can buy up to four packs of three at €29/month each, up to 15 editors in total. Each extra Pro workspace costs €25/month. On Scale, each three-editor pack costs €99/month and each extra workspace costs €25/month, both with no ceiling. Free and Enterprise have no purchasable add-ons. An invitation above the limit is declined and explains how to get more capacity. The bill only changes when the organisation owner takes action.
You pay ten monthly fees for twelve months, for both the plan and add-ons. Pro costs €790 per year; each Pro three-editor pack costs €290 per year. On Scale, the pack costs €990 per year. Each extra workspace costs €250 per year on Pro and €250 on Scale. All prices are per organisation, excluding VAT.
It includes one editor and one workspace named after your company, with the modules you pick at signup (Purchasing, Customers & Sales, Projects & Tasks, Finance). Kiosk terminals, automations, AI, API and add-ons are not included. It has 2,000 records per workspace and 5 GB of storage. To build from scratch, choose Basic; for automations and API, choose Pro or above.
No. The displayed prices are per organisation and exclude VAT. Applicable tax is calculated at billing.
Yes. Import CSV into any table and map columns to fields. For larger migrations, our team helps on Pro and above.
You can cancel renewal at any time. The service remains active until the end of the monthly or annual period already paid for, and your data remains exportable.
Your company will keep changing.
Your system should too.
14-day trial with Pro features and 300 AI credits, no card required.
